Automatic processing of hours, expense claims and invoices
“Eliminating the most time consuming part of the process”.
The CYF Transformer
transforms hours and invoices
Temp agencies must deal with processing hours and issuing invoices. Hours are delivered in different ways, for example from a certain system or with an Excel file. Invoices usually have to be sent to a client in a specific way, for example a certain file format or with the addition of a PO number.
Often this is manually checked and executed because there simply is no in-house software available for processing these specific wishes. But manual processing is a very time consuming and error-prone method, especially for big temp agencies that have to process thousands of hours per day.
The ConnectYourFlex Transformer is the perfect solution for this problem! It is a toolbox that manages the particularities automatically and accessibly per client. The CYF Transformer transforms, validates, and enriches the incoming files of clients, suppliers, and partners. Only exceptions are displayed in the cockpit. The CYF Transformer converts outgoing files into the desired format and sends them in the right way to the end client.
The CYF Transformer takes over the most error-prone and time-consuming part of the hours, expense claim and invoicing process.
Read below how the CYF Transformer can be used.
Commerical message flows
The CYF Transformer facilitates the recruitment and selection process by forming an intermediate layer between your systems and those of your business partners and clients.
A number of possible commercial message flows:
Your customer sends a job offer message directly to ConnectYourFlex. The request is converted into a validated SETU message, which is delivered to your relevant application(s).
The consultant can immediately match the request with your available candidates.
After matching the request with the available candidates, a Human Resource proposal message is delivered to ConnectYourFlex from your application. The message is delivered in any desired format to the system of your customer or business partner.
The contact person can immediately view the offer and respond to it.
Your client’s source system sends a response back to ConnectYourFlex or the offer has been accepted. We translate this message back to the correct SETU format, which is delivered to your relevant application(s).
The consultant can immediately arrange the assignment.
Any functional feedback and technical errors are presented in your ATS system. If desired, this can also be communicated through e-mail.
Hours and expense claim message flows
The CYF Transformer validates, enriches and converts time and expense claim files to the desired format. Complex files are converted to the standard of your back office. No more retyping of hours and expense claims or having expensive interfaces built. From now on flawless payment and invoicing process.
A number of possibilities:
All file formats (incl. Excel, CSV, PDF, XML and JSON)
Automated receiving (incl. webservice, API, SFTP and e-mail)
Transform, validate, and enrich
Convert clock times to net hours worked
Define additional (CLA) rules
Look up the applicable assignment in the back office
Adjust hour types including option to ignore them
Workflow for additional checks (e.g. on rate or cost center)
Workflow for escalations if file is not delivered on time
Invoice message flows
Satisfy all client billing needs. The CYF Transformer converts invoices generated by default into any desired format.
Proven DSO reduction through customer-specific controls and automatic data enrichment. First time right!
A number of possibilities:
Checks on any desired field (e.g. presence of order number)
Compatible voor standards such as SETU and UBL
Workflow for the exceptions (e.g. presence PO number)
Besparen met volledig flexibele en bewezen functionaliteit
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Also see what the ConnectYourFlex Connector can do for your company!
Or contact us directly